Employee Conduct Policy

Purpose:
The purpose of this Employee Conduct Policy is to establish clear expectations for behavior and performance at [Dealership Name]. This policy promotes a professional, respectful, and productive work environment while ensuring compliance with company standards, applicable laws, and ethical principles.

1. Scope

This policy applies to all employees, contractors, and temporary staff at [Dealership Name]. It governs behavior within the workplace, during work-related activities, and in interactions with customers, colleagues, vendors, and the public.

2. General Conduct Expectations

All employees are expected to:

• Perform their duties to the best of their abilities.
• Adhere to company policies, procedures, and legal requirements.
• Act with integrity, honesty, and professionalism.
• Treat coworkers, customers, and vendors with respect and dignity.
• Maintain the confidentiality of sensitive business and customer information.

3. Prohibited Conduct

The following behaviors are prohibited and may result in disciplinary action, up to and including termination:

• Discrimination and Harassment:
  • Any form of discrimination, harassment, or offensive behavior based on race, color, religion, gender, sexual orientation, age, disability, or any other protected characteristic.
• Workplace Violence:
  • Physical violence, threats, intimidation, or any behavior that creates a hostile or unsafe work environment.
• Substance Abuse:
  • Possession, use, or distribution of illegal substances or alcohol during work hours or on company property.
• Theft or Fraud:
  • Unauthorized removal or use of company property, falsification of records, or fraudulent activities.
• Confidentiality Breaches:
  • Sharing or disclosing sensitive customer or company information without authorization.
• Unprofessional Behavior:
  • Gossiping, disruptive conduct, or any actions that negatively impact workplace morale or productivity.
• Non-Compliance:
  • Failure to adhere to company policies, procedures, or lawful instructions from supervisors.

4. Attendance and Punctuality

Employees are expected to:

• Arrive on time and be prepared to work during scheduled hours.
• Notify their supervisor promptly in the event of absence or tardiness.
• Follow leave and time-off policies as outlined in the employee handbook.

5. Dress Code and Appearance

Employees should maintain a professional appearance that reflects the standards of [Dealership Name] and aligns with their role. Specific dress code requirements will be communicated by supervisors or included in the employee handbook.

6. Use of Company Resources

• Technology and Equipment:
  • Use company-provided resources (e.g., computers, phones, email) for work-related purposes only.
• Property and Vehicles:
  • Treat company property, including vehicles, with care and report any damage or issues promptly.

7. Conflict of Interest

Employees must:

• Avoid any personal, financial, or professional interests that could conflict with their duties to the company.
• Disclose potential conflicts of interest to their supervisor or the Compliance Officer immediately.

8. Social Media Use

• Employees are prohibited from posting any company-related content that could damage [Dealership Name]’s reputation.
• Personal use of social media during work hours should be limited and not interfere with job responsibilities.

9. Reporting Misconduct

• Employees are encouraged to report violations of this policy or other concerns to their supervisor, HR, or the Compliance Officer.
• Reports will be handled confidentially, and retaliation against employees who report in good faith is strictly prohibited.

10. Disciplinary Actions

Violations of this policy may result in disciplinary action, including but not limited to:

• Verbal or written warnings.
• Suspension without pay.
• Termination of employment.

The severity of the disciplinary action will depend on the nature and frequency of the violation.

11. Policy Updates

This policy will be reviewed and updated periodically to ensure alignment with company needs, regulatory changes, and industry best practices.

Acknowledgment
I acknowledge that I have read and understand the Employee Conduct Policy and agree to adhere to its provisions.

Employee Signature: ___________________________
Date: ___________________________

Manager Signature: ___________________________
Date: ___________________________

This policy helps maintain a professional and respectful workplace, ensuring employees understand their responsibilities and the standards expected of them. Let me know if you need any customizations or additional details!